Proxy Service

The National Cowboy & Western Heritage Museum offers proxy service for those unable to attend the Traditional Cowboys Arts Exhibition & Sale Saturday, September 28, 2024, but would like to make a purchase. Each year we assist several individuals with this service.

Each person using the proxy service must pay a $85 proxy fee to cover the cost of facilitating their ballots.

If you wish to bid on one piece, list that artwork and the pertinent information on the proxy form. If you decide to bid on two pieces of art, list both items on the proxy form. In this case, you must indicate whether you want both, or if you get #1 that you do not want #2 and so forth.

If you want to rank the items, for instance:

IT IS UNDERSTOOD THAT IF MORE THAN ONE ARTWORK IS LISTED AND YOU ARE DRAWN ON ALL, YOU ARE OBLIGATED TO PURCHASE ALL ARTWORKS UNLESS OTHERWISE INSTRUCTED (in writing).

You may fax or email your proxy form back at (405) 478-4714 or [email protected]. A ballot facilitation fee will be charged to you to place the bids on or before September 28, 2024. Proxy ballots must be submitted by 4:00 p.m. on Saturday, September 28, 2024.

At 6:30 p.m. two names are selected and posted. The first person (or proxy) has 20 minutes to confirm the sale. A horn will blow to mark the end of 20 minutes. If the first person chosen has not claimed the work of art, then the second person becomes eligible to purchase the work, etc. If you have bid by proxy and your name is drawn, the piece will automatically be listed as sold.

All purchases are final, and the purchaser must notify the Museum in writing 24 hours prior to the sale to revoke the purchase proxy. Visa, MasterCard, American Express and Discover are accepted and subject to a 3% credit card fee. Ownership of piece transfers to the buyer at time of purchase. Piece will stay on display in the exhibition until November 17, 2024. Shipment will then be arranged with the buyer and buyer is responsible for all shipping fees. Buyers shipping / picking up artwork in the state of Oklahoma must pay OK Sales Tax. Change of shipping address post-sale may result in additional sales tax fees at buyer’s expense. Sales tax exemptions must be presented at time of purchase. Buyers paying by check must ensure their check arrives by Wednesday, October 2, 2024. If your bid is selected, and other payment arrangements have not been made, your credit card will be charged on or around the first Wednesday after the sale. Please notify your credit card company that a large charge is authorized at that time.

PLEASE PROVIDE PHONE NUMBERS WHERE YOU CAN BE REACHED ON THE DAY OF THE SALE.

You will be notified immediately after the sale if you are successful in your bid. For questions call (405) 838-1959 or [email protected] if you have questions.

Click here for a printable Proxy form.

Thank you for your interest.